Cancer Center Jobs

Research Program Administrator, Shared Resources - Hybrid

Cedars-Sinai Cancer

June 23, 2022
Requisition # HRC0945479

The Research Program Administrator works with the Principal Investigator or Department Head to coordinate all aspects of supporting research projects.  This will include development of infrastructure, overseeing staff, quality assurance, and coordination of grant activities and grant proposals.  Administrator will identify improvement areas, prepare policies, train staff, and audit procedures.  Ensures compliance with all federal and local agencies.

The Research Program Administrator works under the joint direction of the Cedars-Sinai Cancer (CSC) Research Manager(s), Associate Director, and/or Executive Director of Research Administration to manage projects that deliver high-quality information for a wide range of external and internal reports, planning and evaluation activities, grant applications, and other research and programmatic activities to the CSC Director, senior leaders, program leaders, and other key stakeholders. The Research Program Administrator works with CSC staff to collect, organize, and report on CSC Shared Resources, including but not limited to CSC members’ grants, publications, clinical trials, trainees, program outcomes, and pilot awards. The Research Program Administrator supports the CSC Director, senior leaders, program leaders, research administration and other key stakeholders on topics relating to business and operational processes.  The Research Program Administrator ensures compliance with NCI and other federally regulated reporting requirements.

Primary Duties and Responsibilities

With the Principal Investigator or Department Head, coordinates all aspects of building a research program including the development of infrastructure and new research programs.
Oversees an entire research program or group of research administrators.
Oversees research Quality Assurance and Quality Control within their department or division.
Coordinates grant activities pre award through closure (monitoring budgets, compliance, progress reports).
Identifies process improvement areas to assure an efficient and robust research program.
Data compilation, assists with grant proposals, protocol development, scientific publication preparation, and presentations.
May train junior research staff members.
Involved in centralized activities such as auditing and preparation of research administration policies and standard operating procedures.
Ensures compliance with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
Maintains research practices using Good Clinical Practice (GCP) guidelines.
Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
Participates in required training and education programs.

 Department-Specific Responsibilities

Participating/assisting with regular business meetings with Shared Resource Directors to review member usage, operation and overall core performance.
Plan and facilitate Shared Resources Oversight and User Advisory Committees to review Shared Resources plans, performance, member survey results, future needs of researchers, etc.
Coordinate the annual capital equipment request process that solicit input from Shared Resources User Advisory committee that is tasked with evaluating the requests
Develop marketing materials, communications and Shared Resources Newsletters
Manage HR administrative activities for Shared Resources staff including performance evaluation, time card approval, time off request, new and replacement position requests, new employee onboarding and termination.
Partner with the AD of Shared Resources and shared resource leadership team to plan and implement new programmatic initiatives affecting Shared Resource financial management and billing processes and compliance in collaboration with Finance and CSC leadership.
Support the CSC Finance Group in its creation and distribution of reports for the revenues and expenses, budgets, FTE tracking and position control for each Core.
Generate, track and distribute grant funding/investigator classification (member vs nonmember), publications, as well as related core metrics required for CCSG compliance
Develop and implement unified NCI-compliant policies, procedures and practices across all shared resource laboratories under the oversight of CSC and CSMC leadership, including but not limited to, fee setting policies, support of Finance group in annual budget process, capital equipment process, integrated billing and ordering process, planning and evaluation, and performance metrics.
Manage human resource administrative activities for all research staff in Shared Resources. Responsible for performance evaluation, timecard approval, time-off requests, new position requests, new employee on boarding, terminations, grant tracking and other duties.
Act as liaison with the shared resource laboratory directors in the development of large multidisciplinary grant applications, including budget development, usage data, and technical materials. Responsible for supporting the development of Cancer Center Support Grant (CCSG) budgets and reporting requirements in collaboration with Finance and CSC leadership.
Plan and facilitate the Shared Resource Scientific Oversight and User Advisor Committees that meets regularly to review shared resource plans, performance, results from member surveys, discuss external advisory board reports, future needs of researchers, etc.
Coordinate the annual capital equipment request process that solicits input from shared resource laboratory-specific scientific advisory committees and major constituents, and the scientific committee that is tasked with evaluating capital equipment requests.
Coordinate with EIS to provide administrative system support for implementation of billing or other software across all shared resource laboratories managed under CSC managed Shared Resources.
Participate/assist with regular business meetings with shared resource laboratory directors to review member usage, satisfaction, operations, and overall performance.
Develop training programs and tools to facilitate user access and the use of shared resources.
Develop and employ surveys to obtain member feedback and satisfaction.
Performs other duties as assigned or required by management.

Why work here?

Beyond an outstanding benefit package and competitive salaries, we take pride in hiring the best, most committed employees. Our staff reflects the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a multifaceted, inclusive environment that fuels innovation and the gold standard of care we strive for.


Bachelor's Degree (Minimum). Master’s Degree (Preferred) and/or PhD Degree or Equivalent (Preferred) 
Minimum of 5 years of directly related experience
Licenses: Certification In Project Management (Preferred) 
Creative and organized with a proven ability to prioritize workload, meet deadlines, and utilitize time effectively.
Executes all job responsibilities and assignments promptly, reliably, honestly, and ethically. 
Excellent interpersonal, oral, written and presentation skills. 

Working Title: Research Program Administrator, Shared Resources - Hybrid
Department: Cancer Inst Shared Services
Business Entity: Service Lines & Ops
City: West Hollywood
Job Category: Academic/Research
Job Specialty: Academic/Research Services
Position Type: Full-time
Shift Length: 8 hour shift
Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.