Cancer Center Jobs

Project Administrator

Sanford Burnham Prebys Medical Discovery Institute

February 12, 2021
The Sanford Burnham Prebys (SBP) Cancer Center has a position opening for Project Administrator. The Project Administrator works closely with the Cancer Center Director and Associate Director, Cancer Center Administration to manage the day-to-day operations of the Cancer Center and to ensure related projects are delivered on time with final deliverables. The position maintains confidentiality of privileged information and performs a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, discretion and flexibility.

Primary Responsibilities

·         Develops and manages project schedules and work plans

·         Develops and maintains databases and other systems to track information and generate reports

·         Catalogues and maintains working files relating to projects, Center and organizational activities and other administrative topics

·         Reviews and archives various presentations, documents, and records in accordance with records management policy and procedure

·         Serves as primary point of contact for the Cancer Center by interacting on behalf of the Director and the Center

·         Updates and maintains various websites and social media accounts connected with the Cancer Center

·         Schedules meetings, retreats and other Cancer Center activities; prepares agendas, meeting materials and takes minutes

·         Prepares, edits and distributes Center-wide communications, which may include Center reports, letters of intent to collaborate, stewardship reports for external relations, and non-science sections of grants as needed and responses as directed, including sensitive or confidential items

·         Plans and coordinates events

·         Assists with the non-competing renewal each year in addition to the competing continuation renewal grant every five years

·         Assists with the financial oversight, analysis and planning for the Cancer Center Support Grant and Shared Resources

·         Processes check requests and supports payment of vendor invoices for outsourced and other activities

·         Coordinates and tracks completion of personnel activities for the Center including hiring and termination procedures, performance reviews, training and development resources

Required Experience

·         Bachelor’s degree and five years’ progressively responsible administrative experience

·         Advanced degree and seven years’ experience preferred

·         Experience with NCI-designated Cancer Center administration or managing large collaborative grants preferred

·         Experience with research administration including preparation of grant proposals, funding agency requirements and budgets preferred

Knowledge, Skills, and/or Abilities

·         Knowledge and ability to interpret grant requirements/regulations and funding agency guidelines

·         Ability to maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion to effectively address sensitive issues

·         Effectively and diplomatically communicates with all levels of management, administrative and scientific staff among internal and external institutions

·         Able to use sound judgement in determining and managing competing priorities

·         Works independently with minimal supervision and under strict deadlines while managing a variety of projects of various complexities

·         Possesses strong analytical, time management and organizational skills, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Adobe Photoshop, and the ability to learn department-specific computer systems

·         Embody the Institute’s core values of Commitment, Collaboration, Communication, Community and Compassion

Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer, click HERE for additional information.

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