Cancer Center Jobs

Chief Administrative Officer/Associate Director for Administration & Finance

UCI Chao Family Comprehensive Cancer Center

March 25, 2019
Location: Irvine, California 

Reporting Relationship: The chief administrative officer/associate director for administration & finance reports to Chao Family Comprehensive Cancer Center Director Richard Van Etten, MD, PhD. 

The Opportunity: 
As a member of the senior leadership team, the chief administrative officer/associate director for administration & finance (CAO) of the UC Irvine Chao Family Comprehensive Cancer Center (CFCCC) provides extensive operational and administrative oversight within a complex matrixed cancer center. The CAO will provide leadership for all matters pertaining to the administration of the research, programmatic, clinical, training and education, and strategic planning activities of the organization. This includes finances, human resources, space and facilities management, institutional relations, program planning and development, research coordination, education and training, and patient care program support. The role, in conjunction with the director, is also responsible for strategic plan development, monitoring, and assessment. 
The successful candidate will join a diverse and dynamic team of administrators and researchers dedicated to eliminating, preventing, and curing cancer through research, education, and clinical practice. The CFCCC is one of only 70 cancer centers in the country recognized by the National Cancer Institute for its scientific leadership, resources, and the depth and breadth of its research in basic, clinical, and population science. Further, CFCCC is one of only 50 cancer centers to achieve Comprehensive designation from the NCI, through demonstration of added depth and breadth of research, substantial transdisciplinary research that bridges these scientific areas, and research-based programs to identify and alleviate the burden of cancer in its catchment area.  
Organizational Background/Culture: 
UC Irvine Chao Family Comprehensive Cancer Center The UC Irvine Chao Family Comprehensive Cancer Center (CFCCC) is the only National Cancer Institute (NCI)-Designated Comprehensive Cancer Center in Orange County, California. Orange County is the sixth most populous county in the U.S. with approximately 3.2 million residents and significant racial/ethnic and socioeconomic diversity. The catchment area of the CFCCC also includes the southernmost portion of Los Angeles County and the western portions of San Bernardino and Riverside Counties, a total of roughly 4 million people. 
NCI-Designated Cancer Centers are national leaders in cancer research, education, and treatment, and centers designated as "comprehensive" are at the forefront, meeting rigorous criteria aimed at providing world-class patient care and innovative research. 
Designated as "comprehensive" in 1997, and competitively renewed since that date, CFCCC continues to serve as a vital resource for Orange County and surrounding areas in the fight to alleviate the burden of cancer, integrating world-class research, prevention, and the most advanced diagnostics, treatment, and rehabilitation programs to provide the best possible care for patients and their families. 
To do this, CFCCC brings together scientists and clinicians from more than 32 departments across six schools at UC Irvine, including the schools of Medicine, Biological Sciences, Physical Sciences, Information & Computer Science, Engineering, and Business. The center also has important interactions with the UCI College of Health Sciences and the emerging Schools of Population Health and Pharmacy, the Samueli Institute for Integrative Health, and UCI’s NCATS-funded Institute for Clinical & Translational Science. 
Members are organized into four thematic research programs that provide an interactive and collaborative infrastructure for scientific cancer discovery, clinical investigation, including early phase and investigator-initiated trials, and population-based cancer research. The programs are further linked by the CFCCC Disease-Oriented Teams (DOTs) that bring together basic, translational, patient-centered, and clinical investigators to facilitate the movement of CFCCC discoveries through the pipeline into the clinical arena, and research is supported by seven shared resources that provide our members access to state-of-the-art technology, equipment, and expert consultation. 
The CFCCC currently has 123 members and 83 associate members who have $20.8 million in extramural, peer-reviewed cancer research funding, $7.0 million from the NCI. The P30 Cancer Center Support Grant budget provides $1.5 million in annual direct costs. The cancer center is organized as a matrix, with the majority of basic and translational research conducted on the main university campus in Irvine, and most patient care and clinical research taking place at UCI Medical Center in Orange and at satellite locations in Costa Mesa and Yorba Linda. The CFCCC treated approximately 2,900 new cancer patients in 2018. The majority of pediatric clinical care and research is conducted through CHOC Children’s Hospital in Orange, a CFCCC affiliate. 
About UCI Health:
As the only academic health system in Orange County, UCI Health is a multifaceted organization dedicated to the discovery of new medical frontiers, to the teaching of future healers, and to the delivery of the finest evidence-based care. UCI Health is unique in its ability to provide the most compassionate health care because we’re driven by our passion for innovation, grounded in the best medical and scientific knowledge. 
  •  UCI School of Medicine, one of the top U.S. medical schools for research, is where groundbreaking research and treatment advances are imparted to the rising practitioners of tomorrow.
  • • UC Irvine Medical Center is ranked among the nation's best hospitals by U.S. News & World Report — for 18 years and counting. It is also recognized in the top 50 U.S. medical centers for gynecology and urology.
  • The Chao Family Comprehensive Cancer Center is one of only 50 comprehensive cancer centers in the nation—and the only one in Orange County—designated for excellence by the National Cancer Institute.
  • UC Irvine Medical Center is Orange County's only Level I adult and Level II pediatric trauma center.
  • The Comprehensive Stroke & Cerebrovascular Center is the first in Orange County to be certified as a Comprehensive Stroke Center by the nation's preeminent health care standardsetting organization.  
This union of discovery, teaching, and healing has enabled UCI Health to pioneer new therapies and techniques that have been adopted by institutions across the nation, allowing its providers the expertise to diagnose and treat exceedingly rare conditions and diseases — always with the least invasive methods possible. 
Key Accountabilities: 
The chief administrative officer/associate director for administration & finance (CAO) reports to, and is directly responsible to, the cancer center director for all matters pertaining to the administration of the research, programs, finance, human resources, clinical, training and education, and strategic planning programs of the Chao Family Comprehensive Cancer Center (CFCCC). The principal role of the CAO is to support the director in fulfilling the mission of the Chao Family Comprehensive Cancer Center within the University of California Irvine (UCI), including, but not limited to, the UCI College of Health Sciences and the School of Medicine, and to oversee the full range of activities and responsibilities of the CFCCC research administration.  
The CAO is responsible for the entire scope of planning, operations, and resource management for CFCCC's research enterprise. The CAO works directly with the director in defining and prioritizing specific needs related to the center's mission and in developing objectives and strategies to meet those needs. The CAO directs and plans all financial operations; oversees technology support operations for research operations; provides leadership for management of all space, facilities, and capital needs; has management responsibility for all finances, programs, research operations, and human resource issues (both academic and staff) in the CFCCC. Together with the medical director of the Stern Center for Cancer Clinical Trials & Research and the CFCCC administrative director of clinical research operations, the CAO oversees operational efficiency, financial performance, and strategic planning for the CFCCC clinical trials office.  
The CAO partners in the oversight, management, and development of administrative, programmatic, and clinical research operations of the CFCCC as they relate to the Cancer Service Line of the UCI Medical Center and UCI Health. In this role, the CAO participates in the development and execution of action plans for specified cancer clinical services, operations, and facilities, in partnership with the senior director of cancer aervices for UCI Health and/or UCI School of Medicine (SOM) medical staff. The CAO attends and participates in the regular meetings of the UCI Health Cancer Center Operations Committee and the regular meetings of the CAOs of UCI SOM and UCI Health. The CAO joins the Senior Leadership Council of the CFCCC, meeting twice monthly with the director, deputy director, and associate directors for Basic Science, Clinical Science, Population Science & Cancer Control, Cancer Health Disparities & Community Engagement, and Cancer Research Education & Training. With the director, the CAO prepares the annual State of the Unit report to the SOM and assesses organizational readiness to implement action plans. The CAO coordinates with SOM chairs, departments and faculty, and interacts with various medical center directors and functions to identify obstacles and facilitate implementation of business action plans. 
Fiscal Management: 
The CAO is responsible for developing, implementing, and monitoring all fiscal aspects of the Chao Family Comprehensive Cancer Center's revenues and expenses for the research and administrative enterprises.

Specific responsibilities include: 
  • Develops (in conjunction with the cancer center director) the annual budget; monitors revenues, expenditures, and variances on a monthly basis; and completes the annual fiscal close. Teams with the senior director of cancer services on the management of expenses and revenue across both the research and clinical enterprises of the center. 
  • Provides the cancer center director with an analysis of financial reports by unit or program.
  • Maintains oversight and independent authority for management of the CFCCC's financial portfolio including donor and discretionary funds.
  • Reviews and approves special expenditure requests.
  • Monitors expenses by producing and reviewing variance reports; authorizes appropriate action to adjust expenditures as necessary. 
  • Establishes control and evaluation systems as required by program/service directors to maintain approved budgets.
  • Directs accounting activities through subordinate supervisors.
  • Acts on behalf of cancer center director in negotiations needed for program development, facilities, and current operations.  
Human Resource Management:
The CAO directly supervises the administrative director of clinical research operations, assistant director of administrative programs, finance officer, office manager, and executive assistant to executive leadership in the various areas of administrative and research operations. The CAO indirectly supervises, through subordinates, over 70 FTE support positions.

Responsibilities include: 
  • Reviews and approves all staff personnel actions, including selection, training, employee development, employee appraisal, recommendations for merit increases, and all phases of corrective action. 
  • Through subordinates, ensures that all employees receive regular written performance evaluations and that proper follow-up is maintained when an employee's job performance warrants remedial action.
  • Directly supervises, evaluates, and contributes to the professional development of personnel.
  • Develops (or arrange for development of), reviews and monitors job descriptions and classifications in relation to function and cost effectiveness. 
Organizational Planning:
  • With the director and CFCCC senior leadership, develops and implements short- and long-range strategic plans to improve total operation by assuring efficient and costeffective results to meet the needs and mission of the cancer center, the university, and the UCI Health enterprise.
  • Coordinates the activities of the cancer center with UCI’s NCATS-funded Institute for Clinical & Translational Science and with the Samueli Institute for Integrative Health.
  • Monitors operational activities to assure timely achievement of plans.
  • Develops action plans for adjustments where plans are not capable of being implemented.
  • As delegated by the director, reviews and approves grant applications submitted by members to extramural funding sources to assure that center resources (space, core services) are used appropriately and effectively.
Space and Facilities Management:
  • Implements existing policies and procedures for use of cancer center space for research, administrative and clinical operations. 
  • Develops and implements periodic space review procedures.
  • Plans and implements temporary and permanent space assignments.
  • Analyzes use of space and recommend assignments to center members and others.
  • Prepares or oversees preparation of space utilization reports.
  • Through subordinates, assures adherence to environmental health and safety standards. 
Program Planning and Development: 
  • Identifies and analyzes organization needs for new or revised programs.
  • Compiles relevant data from a variety of internal and external sources to develop alternatives and make oral and written recommendations for review and decision-making.
  • Leads, or participates in, the fundraising efforts for new or revised programs, either through proposal preparation (contract and/or grant process), donor solicitations, interdepartmental collaborations, or other fundraising processes. 
  • Assumes administrative responsibility for new program implementation, including budget, staffing, space, equipment, etc.
  • Helps create and oversee strategic planning process, assuring participation by all appropriate faculty, staff, and external advisors; tracks implementation; and assures that plans are updated as needed. 
  • Manages the center’s pilot project program, including developing RFPs, coordinating peer review, funding appropriations, and progress reports.
Capital Improvements:
  • In liaison with medical center and SOM entities, assists in the planning of construction of new research facilities, either by renovating existing space or creating new space.
  • Assures that planned research facilities address the most current strategic scientific and administrative directions in a cost-effective manner. 
Research, Education/Training, and Patient Care Program Support:
  • Oversees the development of methods for collecting, processing, and retrieving data to support program planning, intra- and extra- institutional reporting requirements, and increased patient accrual on clinical research trials.
  • Oversees the coordination of submission of multi-million dollar grant proposals to the National Cancer Institute.
  • Through subordinates, develops and maintains financial and other systems to ensure that shared resources (core facilities) function well to meet basic, translational and clinical research needs.
  • Through subordinates, administers intramural funding programs. 
  • Directs planning and implementation of major educational and scientific meetings. 
Institutional Relations:
  • Represents the interests of the representative offices in local and national settings. 
  • Serves advisory or leadership roles for agencies (CCAF/AACI, UC Cancer Center Consortium, other universities, NCURA, SRA, etc.).
  • Participates as a member or chair of standing and ad hoc committees.
  • Assures that resources are available to support organizational/institutional goals as appropriate. 
Year One Critical Success Factors:

The successful candidate will be expected to focus on the following during the first year: 
1. Play a lead role in the P30 Cancer Center Support Grant (CCSG) renewal process. Up for renewal in 2021, the CCSG is a critical resource for CFCCC, as it provides the continuing source of support to recruit new faculty and provide research funding for its members. 
2. Establish immediate credibility and rapport with senior leadership and staff as well as a broad group of internal and external stakeholders, successfully navigating distinct aspects of UCI Health, the University, and the UC system to continually advance the mission of CFCCC. 
3. Assess current organization and processes to improve total operations by assuring efficient and cost-effective results, helping to position CFCCC for continued success. 
Professional Experience/Qualifications:
The successful candidate will have at least 10 years of leadership experience in a healthcare research environment. The CAO will have outstanding administration abilities and a demonstrated track record of successfully managing multiple disciplined functions and possess strong leadership, operational, financial, communications, decision-making, and communication skills. Other desirable experience and professional attributes include:
  • Successful experience administering large and complex center grants. Prior experience with preparing, submitting, and managing a P30 Cancer Center Support Grant from the National Cancer Institute is desirable.
  • Extensive experience developing, implementing, and controlling budgets with multiple funding sources and financial systems and policies.
  • Experience in short- and long-range financial and resource planning management.
  • Thorough knowledge of clinical research. Specific knowledge of cancer clinical research is desirable.
  • Management experience in a multidisciplinary work environment.
  • Excellent oral and written communication and interpersonal skills.
  • Working knowledge of issues and procedures in human resource management.
  • Experience in space planning and management.
  • Innovative decision-making and judgment on a frequent basis entailing the planning, development, and implementation of new policies, procedures, and situational solutions. 
  • Strong analytical and research background.
  • Experience in policy development, forecasting, resource analysis, and budgeting.
  • Experience developing, implementing, and evaluating strategic plans. 
  • Excellent writing skills to produce concise, logical analytical reports, grant proposals, correspondence, and directions. 
  • Ability to take initiative and demonstrate strong commitment to duties. 
  • Demonstrated ability to stay abreast of rapidly changing information from a wide range of sources and to incorporate this information into strategic planning.  Demonstrated ability to understand, analyze, and interpret complex written material and financial data, and effectively communicate results of analyses. 
  • Ability to leverage systemwide and campus organizational structure and departments, to encompass a global perspective of the university. 
  • Understanding of adherence to pertinent policies, procedures, regulations and requirements of UC, State, Federal, and other agencies.
  • Thorough knowledge of university policies with regard to assessment, administration, allocation, and appropriate use of resources. 
Education: Bachelor's degree in business administration, accounting or finance required (master’s degree preferred). or an equivalent combination of education and experience
Procedure of Candidacy: Nominations and applications should include a detailed curriculum vitae (CV) and letter of interest that highlight the applicant’s personal vision and relevant experience. To ensure full consideration, inquiries, nominations, and applications should be submitted electronically, in confidence, c/o:  
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.