As a key member of the Office of Human Research Services, the Associate Director develops and analyzes financial data to support clinical trial operations. This role leads internal and external teams to ensure budget consistency, using University systems to align financials across sponsored and non-sponsored accounts for forecasting and strategic decision-making.
TO APPLY
ESSENTIAL FUNCTIONS
· Financial Strategy & Oversight:
o Develop/manage financial plans, budgets, forecasts for clinical trials, including grants, OHRS fees, and third-party costs.
o Provide financial guidance to leadership on investments and resource distribution.
o Oversees the full financial cycle: budget development, contract negotiation support, revenue recognition, and expenditure tracking.
o Ensure compliance with sponsor requirements and institutional policies.
· Budget and Contract Management:
o Lead financial negotiations for clinical trial contracts, ensuring fair market value and department alignment.
o Collaborate with legal to negotiate Investigator site agreements and Master Service agreements.
o Liaison with the University Budget Office and Rutgers Health for required sponsored clinical trial budget data uploads.
· Analysis and Reporting:
o Develops processes for tracking budget variances and providing performance-versus-actuals insights.
o Create ad hoc financial models and long-range projections (fringe rates, cost of living).
o Present financial reports highlighting trends, risks, and opportunities to senior leadership.
· Operations & Site Management:
o Manage the reconciliation of the health system and Rutgers payment/invoices.
o Lead trial close-out, including final payments and reconciliation.
o Implement budget control policies to ensure regulatory compliance.
· Team Leadership
o Supervises, trains, evaluates staff, and assists with hiring and promotions.
o Directs staff on fiscal matters, including purchase requisitions and cost center balances.
QUALIFICATIONS
· Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required.
· Five years of professional level progressively more responsible relevant experience in clinical trials budget preparation, administration, and control in a health care/academic environment required. Plus, three (3) years of relevant experience were in a management role.
Equivalent education, experience, and/or training may be substituted for degree requirement.
Certified Public Accountant (CPA) certification preferred.
Experience with OnCore™ CTMS preferred.
Knowledge of how to accomplish superior performance in a unionized environment is preferred.