Cancer Center Jobs

Director, Research Administration and Operations

UC San Diego Moores Cancer Center

November 18, 2020
The Moores Cancer Center (MCC) is one of just 50 in the United States to hold a National Cancer Institute (NCI) designation as a Comprehensive Cancer Center. This designation is reserved for cancer centers with the highest achievements in cancer research, clinical care, education, and community contributions. As such, it ranks MCC among the top centers in the nation. MCC strives to stay at the forefront of emerging cancer research in a patient-centric environment.

MCC's mission is to transform cancer care in our catchment area and beyond by driving exceptional scientific discoveries, innovations in interception, care, and training. MCC will make a global impact on improving health by reducing cancer burden through accelerated discovery and translation, compassionate and interdisciplinary care, education and community engagement, with the foundation of our core values - Excellence, Innovation and Risk-Taking, Collaboration, Diversity and Service.

The Director, Research Administration and Operations a key member of the senior administrative leadership team, and strategic partner to the Executive Director/ Deputy Director, Administration. Incumbent provides direct oversight and is responsible for the management, strategic planning, and leadership of research administration and business operations including: administrative project management, decision support, clinical trials support and operationalizing business partnerships, supporting new business, assisting with budgeting for Moores Cancer Center's (MCC) research operations budgets, staff recruitment and retention, contributing expertise in regards to center’s financial performance and reporting (including all sponsored research awards) and is responsible and accountable for resource alignment and compensation (all human resources center matters).

In addition, incumbent will play a vital role in the central operations of MCC and is responsible for assisting with development of and implementing the Center’s strategic goals in conjunction with the Executive Director, financial experts within the center as well as across university teams, and in partnership with division administrators and other senior leaders to direct resources to bring goals through to successful completion. The Director of Administration and Operations also serves as a role model and mentor for other employees.

Incumbent will oversee and will be responsible for ensuring there is sufficient administrative coordination and planning that defines Center, School, and Health System boundaries to maximize the resources that are directed toward meeting the operational needs of the Center. Accountability for errors and problem resolution is inherent in this position. The Director of Administration and Operations has the authority to make recommendations on behalf of the Center and will effectively influence the mission and strategic planning of the Center, leads efforts to develop policies and procedures to enhance the infrastructure of the Center, and provides creative problem solving and process improvement strategies.

The Director of Administration and Operations is responsible for establishing and maintaining all internal (across organization) and external relationships required to execute the current strategic goals of the Center as well as the goals of the functional areas within the organization by leading administrative operations, and works independently and with limited oversight from the Center Director. Incumbent works with science leaders and laboratory investigators to assess how a relationship with an external party can best be structured to meet the needs of a particular scientific research project. Balances and synthesize priorities to provide business guidance and manage the execution of all necessary agreements, in a challenging environment with changing priorities.

Strong working understanding of contracts and grants, research operations, IT, facilities and HR is essential. Strong analytical and communication skills, and excellent skills in both prioritization and time management are required. The incumbent must have a strong sense of urgency, be a team player, and bring a creative approach to problem solving. Reliability, independence, and initiative are essential. Finally the candidate must have a genuine passion for the MCC’s mission, as well as a personal determination for excellence, and the flexibility and adaptability to find alternative/ new ways to perform the position to the highest degree.

Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short-term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

MINIMUM QUALIFICATIONS

Bachelor's Degree in related area or equivalent combination of experience and training.

A minimum of seven (7+) or more years of relevant experience.

Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.

Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.

Strong verbal and written communication skills; ability to influence/persuade all levels of staff with tact and diplomacy.

Demonstrated skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.

Proficient knowledge of organization-specific and other computer application programs. Knowledge of Electronic Data Capture/related applications and industry standards, and experience working with data received from third party vendors.

Superb management and conflict resolution skills to effectively lead and motivate others. Strong leadership skills. Ability to act within UC personnel policies and in the best interests of the employee, division, and the university. Ability to function effectively under pressure.

Broad knowledge of implementation and management of research agreements, data use agreements, and implementation and management of confidentiality agreements, consulting agreements, and material transfer agreements to support internal research programs.

Proven ability to coordinate and synthesize the competing priorities of multiple cores for the purposes of providing appropriate business support to each in order to ensure the overall efficient operations of the organization.

Strong skills in project management and metrics tracking. Ability to develop and implement short and long range divisional plans and strategies by applying trends, projections, growth and anticipated goals of the division.

Proven knowledge of applicable UCSD policies and procedures governing academic and staff personnel, accounting, contracts and grants, purchasing, equipment and space inventory, and other areas related to the responsibilities of the position.

Demonstrated success at working in a highly matrixed work environment and organizational structure and balancing needs of multiple stakeholders appropriately.

PREFERRED QUALIFICATIONS

Master's of Business Administration or related advanced degree strongly preferred.
Current UC research administration experience, ideally within UC San Diego Health Sciences.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.
Must be able to frequently work outside of normal business hours as necessary to meet deadlines and deliverables.
Must be able to travel on occasion if business needs require.

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