The Deputy Associate Director for Administration is a member of the Case Comprehensive Cancer Center (Case CCC) administrative team, working under the guidance of the Associate Director of Administration (ADA). The Deputy Associate Director is responsible for: developing implementation strategies, advising on matters of operational feasibility, providing programmatic and developmental research support; and, supervising the Cancer Center Support Grant (CCSG) primary staff. Special emphasis includes organizational oversight for research space, shared resources, clinical research office, regulatory reporting, research programs, CCSG funds, pilot grants, cancer center seminars, conferences, national activities, information services, recruitment and other operational activities of the cancer center. The individual works with the ADA across the consortium institutions to implement seamless administrative services. The deputy works, in alignment with the ADA to achieve the goals and strategies dictated by the Director of the Case CCC.
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The Case CCC is a multidisciplinary and multi-institutional center (with oversight and authority for cancer research management and coordination across Case Western Reserve University (CWRU) and its affiliated institutions, University Hospitals (UH) and Cleveland Clinic (CC) that supports a highly diverse cancer research program that is currently ranked as “Exceptional” nationwide. The Deputy Associate Director is a critical role in the governance of our three-institution member CCSG consortium, and must have a full understanding of its vision, goals and challenges. The Deputy Associate Director manages over $20 million in annual cancer research support with staff at all three institutions. Case CCC administration is responsible for the organizational support and fiscal oversight of all Case CCC activities across the consortium of CWRU, CC and UH. The Deputy Associate Director is responsible for assuring a supportive and effective infrastructure to further the mission of Case CCC’s seven scientific programs, eight scientific initiatives, thirteen shared resources, an Office for cancer research training, education and career enhancement, a unified clinical trials structure, a robust community outreach and engagement resource, an Office of Cancer Disparities Research, and various advisory and steering committees to encourage interactions and collaborations across the consortium.
Knowledge and understanding of Cancer Center Support Grant (CCSG) guidelines. Assist in preparation and presentation of business plans, proposals, and financial documents for presentation to internal and external constituents. Case Comprehensive Cancer Center receives its designation as an NCI designated Comprehensive Cancer Center through the CCSG P30 grant renewed every 5 years. The designation has a vital reputational and financial impact in greater Cleveland for CWRU and affiliated hospitals. Mandatory adherence to the guidelines of the CCSG involves ongoing monitoring of the organization for structure, direction, and fiscal management. All decisions at the Center are taken within the context of the CCSG Guidelines (25%)
Supervise the staff dedicated to the Cancer Center Support Grant (CCSG) including staff responsible for supporting the research programs, trainees, multi-investigator grants, and all pre and post grant activities related to the CCSG. Responsible for all invoicing, publications, financial and technical reports generated by Case CCC CCSG staff and mandated by the CCSG P30 (25%)
Along with the Associate Director of Administration, serve as an administrative link to the Office of Cancer Centers Branch at the National Cancer Institute. Attend and represent the Case CCC at all national meetings, both federal and non-federal related to the CCSG. (10%)
Oversee all CCSG related account reconciliation and monitoring, fiscal reporting and grant closings handled by responsible staff. Case CCC is responsible to report all cancer related grant activity of members to the NCI, typically totaling more than $125 million. In addition, responsible for direct oversight of the pre and post award financial managers for funds expensed through the Center, totaling over $20 million annually. Oversee the pilot grant process offered through the Case CCC often totaling more than $2 million annually. (10%)
Serve as the leader responsible for organizing, coordinating, and directing diverse cancer research-oriented groups and to facilitate their efforts toward common research and training goals across all components of Case CCC. Provide input on all grants submitted through the Case CCC. Advise on budget preparation, financial matters and successful grant writing strategies. (10%)
Responsible for the space, facilities, equipment, staff and fiscal operations of the research space under direct control of the cancer and its shared resources. The shared resources of the Case Comprehensive Cancer Center are specialized service facilities that support the cancer research efforts of its members at all affiliated institutions and are supported by the Cancer Center Support Grant (CCSG). Identify areas of growth opportunity in shared resources and work with the partner institutions to navigate space, finances, equipment and personnel needs. (10%)
Advice and participate as needed in philanthropic, information services, marketing, event planning and operational activities at the direction of the Associate Director for Administration and the Director of the Case CCC (10%)
Perform other duties as assigned.
Department: Regular contact with Case CCC staff regarding workflow.
University and consortium institutions: Direct contacts with senior administrative positions of the associate and assistant deans, departmental chairs, division chiefs, physicians, and faculty within the SOM, SOE, other schools within the university, and administrative personnel of UH and CC. Contact with Development personnel at SOM, CWRU, UH and CC. SOM, CC and UH Finance and Planning, Faculty Affairs and Grants and Contracts offices. CWRU central support offices such as Controller, SPADOCS, and Research Administration as needed.
External: NIH NCI Cancer Center Branch officers, Grants Management Specialist and Scientific Review Administrator. Contact with Directors and Associate Directors at other Comprehensive Cancer Centers, and senior leadership at foundations and agencies where CCC seeks or administers award funding. Association of American Cancer Institutes and other advocacy organization for cancer research. Contact with Nationally recognized Cancer Physicians and Researchers. Contact with philanthropic donors to provide information.
Students: Support for administration of cancer research trainees across the continuum of high school to junior faculty to facilitate the Office of Training education and career enhancement.
Foreign trainees and faculty: Work with the ADA to assure seamless immigration status management for cancer research trainees and faculty through the CWRU Office of Immigration.
Faculty: For primary faculty of the cancer center, manage with the ADA appointments, promotion, annual reporting, faculty survey, and annual report metrics, staff appointments and reviews, compliance with EHS training and reporting and lab space compliance with EHS regulations and reporting, including discard of hazardous materials.
Directly supervise 10 administrative/professional staff, with multiple levels of positions reporting up to them.
Experience: 10 years of experience in multidisciplinary research or multidisciplinary administrative management in a senior position.
Education: Master’s degree or higher in a related field.
ESSENTIAL SKILLSStrong leadership, organizational, and administrative skills to effectively organize programs in a highly competitive research environment.
Skilled as both a leader and participant in committees that range from scientific to administrative to faculty search for positions in the center, School of Medicine and the university.
Analytical and strategic thinker.
Proven grant-writing success.
Mastery of medical regulations including HIPPA and IRB.
Mastery of federal regulations pertaining to research and administrative management of grants and contracts.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors, and customers face to face.WORKING CONDITIONS
General office environment.